Administrative Assistant to the PS at MINEMA :Deadline: Oct 3, 2022

Job Description

1. Managing Permanent Secretary Agenda
• Keep the diary of appointments of the Permanent Secretary;
• Receive and orient visitors of the Permanent Secretary;
• Prepare logistics relating to the Permanent Secretary travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Permanent Secretary
• Filing both electronic and hard documents in the office of the Permanent Secretary;
• Orient correspondences and monitor to ensure that feedback is provided.
3. Receiving official mails and calls of the Permanent Secretary
• Receiving text messages or telephone calls for the Permanent Secretary
• Ensure corrections of documents / files before it is signed by the Permanent Secretary.
• Typewrite texts from the Permanent Secretary.
4. Assist the Permanent Secretary in monitoring of activities and service delivery
 Monitor the progress of service delivery and notify relevant offices;
 Monitor progress of instructions, orders, assignments, orientation and guidance provided by the Permanent Secretary to different offices.

  • Digital literacy skills
  • Office management skills
  • Knowledge of office management
  • Risk Resource management skills
  • Problem solving skills
  • Decision making skills
  • Digital literacy skills
  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
  • Knowledge of administrative procedures and system such us filing and record keeping

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