Procurement Specialist at MINEMA : Deadline: Sep 29, 2022

Job Description

1. Prepare the annual procurement plan
 Collect information on tenders to be issued in a given financial year;
 Participate in the planning and budgeting process of the institution;
 Prepare the procurement plan;
 Submit the procurement plan to management for approval;
 Submit the procurement plan to RPPA and ensure its publication.
2. Execute procurement plan
 Follow up the timely preparation of technical specifications/ToRs;
 Prepare tender documents;
 Produce tender notices;
 Distribute tender documents and receive bidders;
 Open and evaluate bids;
 Prepare notification letter for bidders and recommend contract awards.
3. Ensure proper contract administration
 Organize and participate in contract negotiation;
 Provide information/support documents for contract drafting to the staff in charge of legal affairs;
 Follow-up contract execution and completion in collaboration with the user department;
 Prepare certificates of completion for suppliers;
 Serve as secretary to the institution tender committee;
 Ensure effective contract related management by end users.
4. Ensure the implementation of procurement laws and regulations.
 Produce and submit timely monthly report to RPPA on procurement plan progress;
 Produce procurement report as required by a funding institution or donor;
 Facilitate procurement audit;
 Ensure a proper and safe filling system for procurement information;
 Submit periodical reports to the Permanent Secretary;
 Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.).

Minimum Qualifications

  • Bachelor’s Degree in Law with Charted Institute of Procurement and Supply (CIPS)3 Years of relevant experience
  • Bachelor’s Degree in Civil Engineering with procurement professional certificates3 Years of relevant experience
  • Bachelor’s Degree in Law with procurement professional certificates3 Years of relevant experience
  • Bachelor’s Degree in Economic with procurement professional certificates3 Years of relevant experience
  • Bachelor’s Degree in Procurement with procurement professional certificates3 Years of relevant experience
  • Bachelor’s Degree in Accounting with procurement professional certificates3 Years of relevant experience
  • Bachelor’s Degree in Finance with procurement professional certificates3 Years of relevant experience
  • Bachelor’s Degree in Management with procurement professional certificates3 Years of relevant experience
  • Master’s Degree in Procurement with procurement professional certificates1 Year of relevant experience
  • Bachelor’s Degree in Public finance with Charter Institute of Procurement and Supply (CIPS)3 Years of relevant experience

Competency and Key Technical Skills

  • N/A
  • Strong critical thinking skills and excellent problem solving skills.
  • Inclusiveness
  • Accountability
  • Communication
  • Teamwork
  • Client/citizen focus
  • Professionalism
  • Commitment to continuous learning
  • Knowledge of procurement techniques as well as in market practices
  • – Experience of working with E-government, procurement system or other procurement software
  • Resource management skills
  • Decision making skills
  • Time management skills
  • Risk management skills
  • Results oriented
  • Digital literacy skills
  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
  • Analytical skills;
  • A transition period for professional certificate requirements in three (3) years starting from 1/7/2022. However, a new entrant without the required professional certification for a given job position shall not eligible, one (1) year before the expiration of transition period.

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