Target Start Date
Job Posting End Date
December 15, 2022
Standard Job Description
Senior Programme Officer Organizational Setting and Work Relationships The Senior Programme Officer may be based in HQ, field/regional bureau, typically reporting to and be guided by the Chief of Section/Deputy Director/Operations Manager and may supervise a small team of local and international staff. He/she may refer to UNHCR’s Programme Manual (Chapter IV), UNHCR’s corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance.
The Senior Programme Officer will provide strategic programmatic guidance and advice to senior management with regard to the implementation of country or Bureau level protection and solutions strategies within available resources. S/he will coordinate with the other sections/units within the Bureau and/or office(s) across the country/region to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. S/he will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR’s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), corporate positions on SDGs. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity. Duties – Oversee a coherent approach in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning. – Provide guidance to office(s) on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities. – Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps. – Support the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions.
– Ensure effective and results-based resource allocation in the planning processes and cost efficiency in the delivery of outputs. – Review and analyse plans, mid-year and year-end reports of UNHCR office(s), ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. – Support the provision overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern. – Guide and provide directions to office(s) in operationalising new and emerging policies, strategies and partnerships, including in an inter-agency context, identifying opportunities and innovative solutions and ensuring compliance with existing standards. – Guide office(s) in managing a consultative process to ensure a consistent application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others. – Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes. – Identify potential gaps and problems and in cooperation with other relevant sections recommend appropriate solutions to ensure the efficient implementation of programme activities – Develop comprehensive assistance programmes that compliment activities implemented from other operational partners. – Oversee a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues. Job Descriptions for all UNHCR jobs will also include the following as part of the ‘Duties’: – Perform other related duties as required. Minimum Qualifications For P4/NOD – 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree Field(s) of Education Business Administration, Social Science, Economics, International Relations or other relevant field. Certificates and/or Licenses Programme Management Essential: Demonstrated experience in developing and managing humanitarian projects and programmes including the allocation and management of resources.
Sound knowledge of the UNHCR Operations Management Cycle Knowledge and practical experience on Results Based-Management. Demonstrated experience in field operations. Sound knowledge on the centrality of protection in programming. Enhanced knowledge on Joint Needs Assessments and the principles of targeting. Desirable: Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Solid experience in training and capacity building activities.
Functional Skills PG-Resource planning PG-Needs Assessment and Response Analysis PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate) PG-UNHCR’s Programmes PG-Results-Based Management (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties.
This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
Occupational Safety and Health Considerations:
Nature of Position:
UNHCR Rwanda is provided protection service and assistance to about 127,221 to assist (as at 01/10/2022). This statistic includes mainly refugees from the Democratic Republic of the Congo (76,238 persons) and from Burundi (50,291 persons); about 9,500 people at risk of statelessness are recorded. The Operation is also providing emergency protection solution to refugees and asylum seekers evacuated from Libya; this group is hosted in an emergency transit center (586 persons hosted at the end of September).
Refugees are hosted in five refugees camps and in the emergency transit center (ETM). About 10% of refugees are living in urban areas. UNHCR has 1 Sub-Office (Kirehe), 3 field offices (Huye, Nyamata and Kiziba) and 1 Field Unit (Kabarore).
The Programme Unit in Kigali is supervising all the programme activities. The unit has 16 staff including a programme officer and various technical experts (health, WASH, Shelter, CBI, Energy/Environment).
In 2022 UNHCR Rwanda has 11 partnership agreements with 11 partners including 3 national NGO and a Government entity. A consolidation of partners was done for 2023, leaving the Operation with 8 partners for 2023.
The Government policies towards refugees are inclusive and provide an opportunity for refugees to be included in the socio-economic tissue. Refugees are allowed to work and settlement out of camps if they could sustain themselves. UNHCR is co-chairing the refugee coordination meetings with the Ministry in Charge of Emergency Management (MINEMA).
The Senior Programme Officer will provide strategic programmatic guidance and advice to senior management with regard to the implementation of country protection and solutions strategies within available resources. S/he will coordinate with the other sections/units within the Operation to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. S/he will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR’s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), corporate positions on SDGs.
The Senior Programme Officer reports to the Deputy Representative (Operations).
Living and Working Conditions:
The Republic of Rwanda is a landlocked country in the Great Lakes region of east-central Africa, bordered by Uganda, Burundi, the Democratic Republic of the Congo and Tanzania. UNHCR enjoys cordial working relations with Government Officials, other UN Agencies and Partners. Basic health facilities are available. There is also a UN Dispensary that can provide 1st Aid assistance and guidance. Domestic supplies are available on the market. Housing conditions in the capital Kigali are of good standard and rents are reasonable. There are good international schools existing in Kigali at the primary and secondary levels. The main airport in Kigali has several international flights with easy connections to the region. There are no major security issues.
BA: Business Administration (Required), BA: Economics (Required), BA: International Relations (Required), BA: Social Science (Required)
Programme Management – Other
Accountability, Analytical thinking, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Leadership, Managing performance, Managing resource, Negotiation & conflict resolution, Organizational awareness, Strategic planning & visions, Teamwork & collaboration
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Bi-annual Compendium 2022 Part B – November 2022