Job description
– Handle and forward correspondences received and sent by the Unit and Sector’s Staff or other local services seekers;
– Verify the form and the substance of documents submitted to the Executive Secretary and prepare a summary thereof;
– Dispatch documents to the concerned Unit or Sectors’ staff and insure the monitoring of each
document;
– Alert Unit’s staff or any concerned staff on any delay in delivery of each document;
– Make logistical preparation of all meetings of the Executive Secretary;
– Manage the Executive Secretary’ agenda;
– Set up and constantly update an effective filing system of the Division and
ensure proper custody of confidential files and information;
Minimum Qualifications
- Advanced Diploma in Secretarial Studies0 Year of relevant experience
- Advanced Diploma in Office Management0 Year of relevant experience
- Bachelor’s Degree in Public Administration0 Year of relevant experience
- Bachelor’s Degree in Management0 Year of relevant experience
- Bachelor’s Degree in Law0 Year of relevant experience
- Bachelor’s Degree in Social Work0 Year of relevant experience
- Bachelor’s Degree in Sociology0 Year of relevant experience
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Competency and Key Technical Skills
- Integrity
- Strong critical thinking skills and excellent problem solving skills.
- Inclusiveness
- Accountability
- Communication
- Teamwork
- Client/citizen focus
- Professionalism
- Commitment to continuous learning
- Time management skills
- Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
- Creative, proactive, customer focused, solutions led and outcome driven Skills
- Analytical and problem solving skills